This job aid will provide you information on guide you through the process of submitting your expenses in Workday via your mobile device.
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Step | Action |
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1. | Login to the Workday app on your mobile device. |
2. | Go to the Expenses app.  Image Added |
3. | You can use the Available Expenses section to scan receipts or enter quick expenses which can be used when creating an expense report. Scan Receipts - will open up your camera to take a photo of your receipt(s), follow the prompts provided within the app Enter Quick ExpensesExpense - fill out your expense item details and add any attachments to save for later to pull into an expense report
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| You can use the Expense Reports section to create an expense report.  Image Added |
| When creating an expense report, enter the Week Ending date under Expense Report Date. Validate the desired Company to charge. (Note: The Company selected must match the Cost Center charged. If you need to charge to multiple companies, multiple expense reports need to be created.) Validate the desired Cost Center to charge.
Select the checkmark at the top right of your screen to continue forward. |
| To add an expense, select New Expense and you will be prompted to choose between a new expense or existing expense. Existing expense - this will allow you to pull in any of the items you added within the Available expenses section (receipts and quick expenses). Choose the items you wish to add. Once added, if there are any missing pieces you will see an error alert next to them, open each one up and fill out the missing pieces. Hit Done once complete. New expense - When adding expenses, select the expense item that best matches your expense and fill out any fields marked required by the red asterisk. Once complete you can select the checkmark at the top right or select Do Another at the bottom to add another expense. Note: If the expense needs to be charged to another department, select the desired department under Cost Center. If the department is not available, then you may not have selected the correct company in Step #5.
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| Once you are done adding all expense items, click Review.  Image Added |
| Review your expense report and then click Submit.  Image Added |
9. | Your Expense Report has been sent to your Manager for review. If approved, your expenses will be reimbursed on the next payroll run. You can view the status of your Expense Reports on mobile from the Dashboards app > Expense Management Dashboard > My Expense Reports. |
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