The steps below will guide you through hiring in a candidate and the onboarding process following the completed hire. The recruiting process was updated on March 11, 2024.
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Step | Action |
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1. Candidate Applies | Who: Candidate Where: JD/Finish Line Career Site Candidates can apply for a position at JD/Finish Line through the career site - this is accessible via https://finishline.wd1.myworkdayjobs.com/en-US/Store_Careers or the Careers link at the bottom of the finishline.com website. On the career site, the candidate will select the position they wish to apply to. Before they can apply, they will need to create an account with JD Finish Line Careers or login with their existing JD Finish Line Careers account. PLEASE NOTE: This account is different than the account they will use to access the employee version of Workday. Login: Their email Password: Candidate defined If the candidate forgets the password they will need to click the Forgot Password button on the JD Finish Line Career Site login page and enter their email. This will send an email to them with a link to reset their password. If they forget their email or cannot access their email account, then they will need to create a new account with JD Finish Line Careers. |
2. Review (Awaiting Candidate Action) | Who: Candidate Where: JD/Finish Line Career Site Once the candidate has completed the main portion of their application, they have two final pieces of information they need to provide - Date of Birth and Social Security Number. Use this job aid for additional help: Complete Application Tasks Date of Birth Candidates will be asked to enter their Date of Birth. Candidates who input multiple applications will only be asked for their Date of Birth on their first application.
Please Note: Candidates who apply for a position in the State of Ohio will not receive this step. (Legally, we cannot ask for the Date of Birth until after we have extended a conditional offer to the Candidate.) For candidates in Ohio, a task is sent to them after Step 9. Manager Completes the Offer. Social Security Number (National ID) Candidates will be asked to enter their Social Security Number. Candidates who input multiple applications will only be asked for their Social Security Number on their first application.
Please Note: Candidates who apply for a position in the State of New York will not receive this step. (Legally, we cannot ask for the Social Security Number until after we have extended a conditional offer to the candidate.) For candidates in New York, a task is sent to them after Step 9. Manager Completes the Offer. *If you have an applicant who has applied, but you can’t take any action on them,please look under the Awaiting Action section to see who is able to take action.Use the following job aid to help: How to Find the Awaiting Action Link |
3. Review (Awaiting Management Action) | Who: The entire Management Team Where: Recruiting Dashboard in Workday (accessible from Workday menu) Once a candidate applies, Workday runs a series of tests on them.
Now, the application is in the hands of the management team.
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4. Management Download/Print Interview Guide | Who: The entire Management Team Where: Your Workday Inbox
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5. Management Conducts Interview | Before continuing with the next tasks in Workday, you will conduct your interviews with the candidate outside of the system, using the interview guide you just downloaded from the previous task. Follow the instructions within the interview guide. |
6. Management Completes Questionnaire | Who: The entire Management Team Where: Your Workday Inbox Once you have completed all interviews, go back to your Workday inbox. You will now be on the step to upload the completed interview guide from the interviews you have conducted. Scan/upload a copy of the completed interview guide (this is required). Enter any additional notes (optional). Once complete, click Submit. |
7. Management Links Candidate to Job Requisition | Who: The entire Management Team Where: Your Workday Inbox A new task will appear in your Workday inbox instructing you to move the candidate off the Evergreen Requisition to a linked Job Requisition. Please do not submit this task until you have completed the steps it is instructing you to complete. Please see the following job aid for instructions on how to complete this task: Link Candidate from Evergreen Requisition to Job Requisition Once you have linked the candidate to the job requisition, go back to your Workday inbox and click Submit on this task. We use Evergreen Requisitions to source candidates. However, we cannot hire off of an Evergreen Requisition. The Evergreen tells us where the candidate wants to apply and the job-level they would like. We can define the exact position we want them to fill by moving them to a linked Job Requisition. Therefore, you must move the candidate to a linked Job Requisition.
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8.Management Moves Forward to Offer | Who: The entire Management Team Where: Your Workday Inbox Once you have linked the candidate to a Job Requisition, a new task will appear in your inbox. If you feel this person would be a good fit based upon the information they provided during the Interview, click the Move Forward to Offer button. If not, click the Decline button and select a reason. |
9. Manager Completes the Offer | Who: The Manager Where: Your Workday Inbox It is now time to complete the Offer.
JDFL Hiring Minors: After you complete the Offer step for a minor candidate, the manager will receive a Review Documents task in their Workday inbox. Click here for the job aid on this process. |
10. Background Check | Who: The Manager Where: Your Workday Inbox If this candidate is applying for either a position at a Finish Line Macy's or a management-level position at a core Finish Line store, then they will be required to complete a Background Check. If not, skip to Step 11. Complete the Hire. Once you complete this step, Workday will send the candidate’s information to Accurate to launch the background check.
Macy's Hiring Minors: After you complete the Background step for a minor candidate, the manager will receive a Review Documents task in their Workday inbox. Click here for the job aid on this process. |
11. Manager Completes the Hire | Who: The Manager Where: Your Workday Inbox It is now time to finalize the details on the hire. The manager will have tasks in their Workday inbox to complete that validate the employee's hire.
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12. Employee Onboarding in Workday | Workday will create the Employee ID and send the employee an email with the link to the employee-facing version of Workday and give them instructions on how to login for the first time. Now that the new hire is an official employee, they have to complete several onboarding tasks to complete their Workday account. These tasks are split in two. First Tasks
Second Tasks Once Enter Personal Information and Enter Contact Information are complete, a second set of tasks become available for the employee.
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