Login to Workday and click on the Inbox icon.
Three notifications will be in the employee’s Inbox – Change Emergency Contacts, Enter Contact Information and Enter Personal Information.
Select the “Change Emergency Contacts” notification, then click the Expand button.
The new employee is responsible for entering their emergency contact information including:
Legal Name
Relationship
Primary Phone Number
Next, select the “Enter Personal Information” notification, then click the expand button.2
The new employee is responsible for reviewing their personal information that was input during their application, including:
Gender
Date of Birth
Marital Status
Race/ Ethnicity
Citizenship Status
At this time, the employee has the opportunity to make any changes to this information as they see fit.
When complete, click Submit.
Now the employee is responsible for verifying their contact information by selecting “Enter Contact Information”, then click on the expand button. This information includes:
Primary Address
Primary Phone
Primary Email
When complete, click Submit.
Now that the three Inbox notifications have been completed, click the Workday Home button (or Refresh) to continue.
Several new notifications have been delivered to the employee’s inbox. Click the Inbox icon.
The employee is responsible for completing the action steps for each notification delivered to their Inbox. Examples include:
I-9 Validation
Federal Tax Withholding
Tax Elections
Payment Elections
Benefits Enrollment
For additional assistance completing any of these action steps, see the Job Aid for the respective process.
Please Note: Depending on local/state laws, the employee may have additional inbox notifications requiring action.
You now know how to assist an employee with their new employee onboarding through Workday. Once complete, the hiring manager is required to login to Workday to complete the I-9 and finalize the employee’s onboarding experience.
