This job aid will guide you through the process reviewing, interviewing, and hiring candidates through Workday.
Step | Action |
|---|
Hiring Step 1: Manager Reviewing and Hiring in Workday | Login to Workday. Click on the Menu in the top left-hand corner.  Click on the Recruiting Dashboard.  This will take you to “My Recruiting Jobs”. Each store has 3 Evergreen Requisitions as well as the 3 Job Requisitions linked to those evergreens (Sales Associate PT, Sales Associate FT, and Assistant Store Manager).  You will only take action on the Sales Associate Positions. Remember, all candidates flow into the Evergreen Requisitions so you must start the hiring process there.
Once the Evergreen Requisition is open, click on the Candidates tab.  From the Candidate list, click “Proceed with Candidate” next to the candidate you wish to view.  From here, you can review the basic information on the candidates such as: Work History Education Questionnaire Result Personal Information such as Phone Number and Address 
Based on the information you have reviewed; you can now decide if you want to interview this candidate. If not, you can decline the candidate by selecting the Decline button at the bottom and select the reason from the provided list. (See “How to Disposition a Candidate” job aid if you need further assistance). If you want to interview the candidate, reach out to them to set up an in-person interview. Once the candidate arrives for the interview, repeat the steps above to return to the candidate’s dashboard to record the interview notes. Click on the Move Forward to Interview button located at the bottom of the screen.  The next step is to complete the interview questionnaire. Click on the Complete Questionnaire button to launch the interview guide.  All questions in the questionnaire are mandatory. You can utilize the iPad to type the interview notes while you are conducting the interview or take handwritten notes that you must type in after concluding the interview. Once you have responded to all of the questions, click Submit.  Now you must decide if you want to hire this candidate. If you do, you must now move this candidate to the Linked Requisition. Remember, we cannot hire from an Evergreen Requisition. You MUST move the candidate to the Linked Requisition to proceed. If you do not want to move forward with the candidate, you can select the Decline button, and select the reason from the provided list. The instructions to Move Candidate to Linked Requisition will be provided with you click the To Do button and will also be sent to your Inbox. From the Evergreen Requisition, click the box next to the candidate you wish to move forward with and then click the Related Actions button. Select the “Move to Linked Job Requisition” option.  The Linked Job Requisition should automatically populate. If not, you can search for it by clicking the search icon.  Once you verify the correct Linked Job Requisition is listed, click OK.  To continue with the candidate, repeat steps 1-4 to return to the “My Recruiting Jobs” list. This time, click on the Job Requisition that you just moved the candidate to.  Next, click on the To Do button located next to the candidate’s name and click on Submit to confirm you have completed the “Move Candidate to Linked Requisition” step. The next step is “Interview Decision” where you will make the final decision to make an offer to this candidate or decline. If you decide to move forward with the candidate, you will need to click on the Move Forward to Offer button located on the bottom left side of the screen.  At this stage, you will need to enter in the Hire Date and the Hire Reason by clicking the pencil logo to edit. Then click Next. Please remember that this is the date the employee will start work, not the date they are hired. 
On the Compensation tab, you will need to enter the hourly pay rate for the new employee, under the section labeled Hourly. Then click Next.  Once you confirm that all the information on the Summary tab, click Submit.
Now that you have entered all the required information, the final step is to click on Move Forward and select Move Forward to Hire from the drop-down box. If the candidate did not accept the offer, you can also click the Decline button and select the appropriate reason.  *Please see work aid “DTLR - Manager Onboarding in Workday” on completing the hire steps.* |
Add Comment